Grow faster with Proppel

Virtual Assistant

Virtual Assistants provide flexible administrative support tailored to your business needs. They handle tasks across areas like scheduling, communication, research, and operations, adapting to the specific priorities of each client. Whether focused on admin, marketing, or team coordination, they ensure things run smoothly behind the scenes so you can stay focused on what matters most.

Salary Ranges

  • Professional with 1-2 years of experience.

    Key Responsibilities

    • Support calendar scheduling, travel booking, and meeting preparation under guidance.

    • Help draft basic communications, internal memos, and simple presentations.

    • Coordinate with internal teams for administrative tasks or information gathering.

    • Assist with event logistics, expense reporting, and document filing.

    • Learn and follow internal tools and workflows to support executives and teams.

    Autonomy & Decision-Making

    Performs best with structured guidance and clear expectations. Eager to learn, follows documented procedures, and escalates unclear or sensitive matters. Developing ability to manage time, organize tasks, and prioritize independently.

    Tools & Skills

    Proficient in Google Workspace or Microsoft Office + Comfortable using Excel or Google Sheets + Familiar with project management tools like Asana + Uses communication and meeting tools such as Slack and Zoom + Exposure to ChatGPT and other AI productivity tools + Organized, punctual, dependable, with strong attention to detail and a growth mindset.

    Ideal For

    • Startups or teams seeking dependable entry-level admin support.

    • Great fit for executives ready to delegate operational tasks and nurture long-term talent.

  • Professional with 3–4 years of experience.

    Key Responsibilities

    • Manage complex calendars, meeting coordination, and travel logistics with minimal oversight

    • Draft and edit communications, internal memos, and executive-level presentations

    • Coordinate cross-functional communication and gather information from multiple stakeholders

    • Support operations through task tracking, vendor follow-up, and light project management

    • Help streamline workflows and maintain documentation and administrative processes

    Autonomy & Decision-Making

    Operates with a high level of independence and reliability. Able to prioritize tasks, solve day-to-day problems, and communicate effectively without constant direction. Knows when to escalate sensitive or strategic matters while owning execution of day-to-day support.

    Tools & Skills

    Proficient in Google Workspace and Microsoft Office + Strong in Excel or Google Sheets for reporting or tracking + Experienced with project management tools like Asana or Trello + Uses Slack, Zoom, and other internal collaboration platforms + Comfortable using ChatGPT and other AI-based productivity tools + Highly organized, resourceful, proactive, and clear in communication.

    Ideal For

    • Founders, executives, or teams looking for dependable, proactive support without needing to train from scratch.

    • Businesses that want a Virtual Assistant who can handle day-to-day operations with confidence and flexibility across industries.

Key Factors that impact Salary and Seniority

  • Previous US experience

  • Familiarity with specific industries (e.g. legal, real estate, tech, healthcare, etc.)

  • Experience in personal or executive assistance

  • Ability to handle end-to-end task execution

  • Additional skills such as project management, customer service, social media support, or basic bookkeeping

  • Ability to manage a larger workload as seniority increases

Alternative names for this role

Executive Remote Assistant

Administrative Virtual Assistant

Remote Executive Support Specialist

Personal Virtual Assistant

Remote Administrative Coordinator

Virtual Executive Assistant

Business Support Assistant

Online Administrative Assistant

Remote Operations Assistant

Virtual Assistant to the CEO

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Click on the CVs below to view the full CVs and portfolios (if applicable).

These are just a few examples of the outstanding quality and experience of our talent. If you want to hire someone like this, get in touch and we’ll start the process as soon as possible.

Meet some of our exceptional Virtual Assistants

Violeta | $1,800/mo

  • Violeta was hired as a Junior Virtual Assistant with a strong background in digital marketing and content creation, specializing in communication strategies and campaign execution.

Paulina | $2,200/mo

  • Paulina is a Mid-Level Virtual Assistant with a strong background in supporting paid media campaigns, analyzing performance metrics, and contributing to broader marketing strategies. She brings a data-informed approach to her work, helping teams stay on top of campaign performance and day-to-day execution.

Paola | $2,500/mo

  • Paola is a Virtual Assistant with a strong foundation in executive support, logistics, and e-commerce platforms. She specializes in coordinating across global teams, managing inventory workflows, and providing direct support to leadership.

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