Administrative Assistant

Professional with 1-2 years of experience.

Key Responsibilities

• Schedule meetings and manage calendars for team members or executives.

• Organize files and maintain up-to-date records—both digital and physical.

• Perform basic data entry tasks and assist in preparing simple spreadsheets and internal documents.

• Support senior staff with general administrative duties, including internal coordination.

• Conduct basic internet research and summarize findings for team use.

• Help manage inboxes and support with email drafting or follow-ups as needed.

Autonomy & Decision-Making

Performs best when given clear instructions and task lists. Can manage recurring responsibilities independently but may need guidance when prioritizing tasks or navigating more nuanced internal processes. Still developing confidence in taking initiative or making decisions under pressure.

Tools & Skills

Proficient in Microsoft Office Suite (especially Word, Excel, Outlook) + Basic knowledge of file management tools like Google Drive or Dropbox + Strong attention to detail and time management + Organized and task-oriented + Willing to learn new platforms and processes quickly + Professional communication, primarily in internal settings.

Ideal For

• Companies looking for junior administrative talent to support operations and improve team productivity. A great fit for businesses seeking reliable, eager-to-learn professionals ready to grow into more complex roles while gaining experience in international work environments.

Professional with 2-5 years of experience.

Key Responsibilities

• Manage calendars, travel logistics, and meeting coordination for multiple team members or departments.

• Prepare reports, internal documentation, and presentations with minimal supervision.

• Communicate with vendors, partners, and clients on behalf of the team, ensuring professionalism and clarity.

• Handle expense reporting, invoice tracking, and support light budgeting or bookkeeping tasks.

• Assist with office management tasks and maintain internal systems and workflows.

• Collaborate with other departments to ensure smooth information flow and task execution.

Autonomy & Decision-Making

Can manage day-to-day operations with minimal guidance. Capable of juggling multiple priorities, adapting to changes, and owning small projects or administrative processes independently. Still requires direction when it comes to strategic planning or leading team-wide initiatives.

Tools & Skills

Proficient in Microsoft Office Suite and Google Workspace + Intermediate experience with CRM systems like Salesforce, HubSpot, or similar + Familiar with budgeting, invoicing, or bookkeeping basics + Strong organizational and multitasking abilities + Confident communicator across internal and external audiences + Proactive and dependable with a clear understanding of company workflows.

Ideal For

• Companies looking for reliable administrative support that goes beyond basic task execution. Ideal for fast-paced teams needing someone who can coordinate multiple moving parts, communicate with stakeholders, and support operations while growing into a more strategic role over time.