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Administrative Assistant

Administrative Assistants help keep your team organized and running smoothly. From managing schedules and coordinating logistics to handling documents and internal processes, they support your operations so your team can stay focused on high-impact work.

Salary Ranges

  • Professional with 1-2 years of experience.

    Key Responsibilities

    • Schedule meetings and manage calendars for team members or executives.

    • Organize files and maintain up-to-date records—both digital and physical.

    • Perform basic data entry tasks and assist in preparing simple spreadsheets and internal documents.

    • Support senior staff with general administrative duties, including internal coordination.

    • Conduct basic internet research and summarize findings for team use.

    • Help manage inboxes and support with email drafting or follow-ups as needed.

    Autonomy & Decision-Making

    Performs best when given clear instructions and task lists. Can manage recurring responsibilities independently but may need guidance when prioritizing tasks or navigating more nuanced internal processes. Still developing confidence in taking initiative or making decisions under pressure.

    Tools & Skills

    Proficient in Microsoft Office Suite (especially Word, Excel, Outlook) + Basic knowledge of file management tools like Google Drive or Dropbox + Strong attention to detail and time management + Organized and task-oriented + Willing to learn new platforms and processes quickly + Professional communication, primarily in internal settings.

    Ideal For

    • Companies looking for junior administrative talent to support operations and improve team productivity. A great fit for businesses seeking reliable, eager-to-learn professionals ready to grow into more complex roles while gaining experience in international work environments.

  • Professional with 2-5 years of experience.

    Key Responsibilities

    • Manage calendars, travel logistics, and meeting coordination for multiple team members or departments.

    • Prepare reports, internal documentation, and presentations with minimal supervision.

    • Communicate with vendors, partners, and clients on behalf of the team, ensuring professionalism and clarity.

    • Handle expense reporting, invoice tracking, and support light budgeting or bookkeeping tasks.

    • Assist with office management tasks and maintain internal systems and workflows.

    • Collaborate with other departments to ensure smooth information flow and task execution.

    Autonomy & Decision-Making

    Can manage day-to-day operations with minimal guidance. Capable of juggling multiple priorities, adapting to changes, and owning small projects or administrative processes independently. Still requires direction when it comes to strategic planning or leading team-wide initiatives.

    Tools & Skills

    Proficient in Microsoft Office Suite and Google Workspace + Intermediate experience with CRM systems like Salesforce, HubSpot, or similar + Familiar with budgeting, invoicing, or bookkeeping basics + Strong organizational and multitasking abilities + Confident communicator across internal and external audiences + Proactive and dependable with a clear understanding of company workflows.

    Ideal For

    • Companies looking for reliable administrative support that goes beyond basic task execution. Ideal for fast-paced teams needing someone who can coordinate multiple moving parts, communicate with stakeholders, and support operations while growing into a more strategic role over time.

Key Factors that impact Salary and Seniority

  • Previous US experience

  • Experience supporting executives or multiple departments

  • Ability to handle end-to-end coordination of meetings, travel, and reporting

  • Additional skills such as invoicing, budgeting, CRM tools, or project management

  • Ability to manage a larger workload and increased complexity as seniority increases

Alternative names for this role

Administrative Coordinator

Administrative Associate

Administrative Support Specialist

Team Assistant

Executive Assistant

Business Support Assistant

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Meet some of our exceptional Administrative Assistants


Click on the CVs below to view the full CVs and portfolios (if applicable).

These are just a few examples of the outstanding quality and experience of our talent. If you want to hire someone like this, get in touch and we’ll start the process as soon as possible.

Fabian | $1,600/mo

  • Fabian is a Junior Administrative Assistant skilled in communication, project management, calendar coordination, and CRM administration. He excels at organizing travel and managing multiple high-priority tasks, thriving in fast-paced, dynamic environments.

Sol | $1,600/mo

  • Sol is an Administrative Assistant with nearly 2 years of remote coordination experience supporting fast-paced, service-driven teams. She specializes in onboarding workflows, client communication, and cross-functional collaboration.

Ariadna | $2,000/mo

  • Ariadna is a Mid-Level Administrative Assistant with a strong background in executive support, operations management, and workflow improvement. She specializes in streamlining internal processes and managing day-to-day operations.

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