Executive Assistant

Professional with 1-2 years of experience.

Key Responsibilities

• Support calendar scheduling, travel booking, and meeting preparation under guidance.

• Help draft basic communications, internal memos, and simple presentations.

• Coordinate with internal teams for administrative tasks or information gathering.

• Assist with event logistics, expense reporting, and document filing.

• Learn and follow internal tools and workflows to support executives and teams.

Autonomy & Decision-Making

Works best with clear direction and support. Eager to learn, follows established processes, and escalates unclear or sensitive issues. Growing ability to manage time and prioritize tasks independently.

Tools & Skills

Proficient in Google Workspace or Microsoft Office + Knows how to use tools like Slack, Zoom, and calendar apps + Strong attention to detail and eagerness to learn + Organized, punctual, and dependable.

Ideal For

• Startups or teams looking for reliable, entry-level admin support.

• Great for executives who want to delegate foundational tasks and develop long-term support talent.

Professional with 2-4 years of experience.

Key Responsibilities

• Manage complex calendars, meeting logistics, and travel arrangements for executives or leadership teams.

• Prepare executive-level reports, presentations, and internal documents with high attention to detail.

• Act as a liaison between executives and internal or external stakeholders.

• Support with inbox management, prioritizing messages and drafting communications.

• Assist with event coordination, project tracking, and administrative workflows.

• Handle expense reporting, invoice processing, and light financial tracking.

Autonomy & Decision-Making

Operates well with minimal supervision in fast-paced environments. Able to anticipate executive needs, manage shifting priorities, and handle sensitive information with discretion. May still seek input when facing strategic decisions or ambiguous requests.

Tools & Skills

Experienced with Microsoft Office Suite and Google Workspace + Confident using calendar, expense, and communication tools (e.g. Zoom, Slack, Expensify, Concur) + Intermediate knowledge of CRMs or internal systems + Strong organizational, multitasking, and communication skills + Discreet, proactive, and solutions-oriented.

Ideal For

• Companies looking for sharp, dependable support for their leadership team.

• Executives who need a reliable right hand to manage logistics, communication, and day-to-day operations, enabling them to stay focused on business growth and decision-making.

Professional with 5+ years of experience.

Key Responsibilities

• Provide in-depth administrative support to executives or senior managers, often across business and personal domains.

• Independently manage complex, dynamic calendars, international travel, and high-stakes logistics.

• Prepare, review, and edit board materials, investor documents, and confidential communications.

• Act as a trusted gatekeeper and strategic partner, ensuring executive priorities are protected and advanced.

• Liaise seamlessly across internal departments and external stakeholders at the highest levels.

• Oversee sensitive personal tasks or life logistics (e.g. event planning, household coordination).

• Lead or support operational initiatives, special projects, or cross-functional task forces.

Autonomy & Decision-Making

Operates with full autonomy and strategic foresight. Makes decisions proactively and confidently on behalf of executives. Exercises excellent judgment, confidentiality, and adaptability in ambiguous or high-pressure situations.

Tools & Skills

Expert-level user of Excel or Google Sheets, Microsoft Office, and Google Workspace + Skilled in project management tools (Asana, Notion, Trello, Monday) + Familiar with CRMs, HR platforms, and ChatGPT for productivity + Exceptionally organized, diplomatic, and tech-savvy + Able to multitask across business and personal needs with discretion.

Ideal For

• Executives requiring a high-trust partner to manage both professional and personal workflows.

• Fast-moving leaders or high-profile individuals who need a proactive, strategic, and experienced right hand.